Envisage respects the privacy of visitors to this website and the importance of protecting your personal information. We therefore have an Online Privacy Policy to determine how we use any information you may provide us when you visit envisage-dental.co.uk (Website).

We take privacy and the use of your data seriously and acknowledge the importance of protecting any personal information - such as names and contact details.

This privacy policy describes the way we will process and use any personal data about visitors to our Website, job applicants, the employees and related personnel (including Principals) of our current, potential and former investee practices and supplier or media contacts. We aim to be transparent about our data practices regarding the personal data that we may collect, use, maintain and otherwise process. Please read this privacy policy carefully to understand our practices regarding your personal data and how we will treat it.

This Website is not intended for children and we do not knowingly collect data relating to children.

The "data controller" (as defined in the Data Protection Legislation) in respect of your personal information will be Envisage Dental UK Ltd (Envisage).

Contact details:

Full legal entity name: Envisage Dental UK Ltd.
Registration number: 09315294
Postal address: The Hub, Devonshire House, Aviary Court, Wade Road, Basingstoke, RG24 8PE.
Email: hello@envisage-dental.co.uk

We have a legal duty to protect personal data that we collect under the Data Protection Act 2018 (the “DPA”) and the General Data Protection Regulation (EU) 2016/679 as adopted into law in the UK, (the “GDPR”).

The Website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

1. Information we collect about you

The personal data that we may collect from or about you includes the following:

• Name
• Email address
• Telephone number
• Post code
• Work address
• Job role and the organisation you are involved with
• Job history (and your CV if you submit it to us)
• If you are an employee or related personnel (including Principal) of our current, potential and former investee businesses, we may process all information that the investee company holds about you
• Technical information, such as your IP address, information about the device on which you accessed our Site and information about your visit, such as the pages that you viewed and how you interacted with our Site
• Your social media handle/user name details if you engage with us on social media
• Information we collect as part of the due diligence on prospective investee companies.
• Any other information that you decide to give us when you use our Site or contact us.

2. How do we collect personal information about you?

We may collect personal data about you in a variety of ways, including:

• When you access our Website
• When you contact us, via our Website or request registration to access the full Website
• When you apply for a role with us, where a recruitment company provides us with information about you, or if you send us your CV
• When we are involved in the general management of one of our investee businesses
• When you engage with us on social media (for example by mentioning or tagging us or by contacting us directly)
• We may receive personal data about you from various third parties and public sources as set out below:
  • Third party brokers in respect of a potential investee business which you may have engaged to act on your behalf
  • Technical data from the following parties:
    • analytics providers such as Google based outside the UK; and
    • advertising networks and events based inside the UK.
  • Identity and contact data from data brokers or aggregators such as event managers and marketing lead providers based inside the UK.
  • Identity and contact data from publicly availably sources such as Company websites, Companies House and the Electoral Register based inside the UK.

3. What we do with the information we gather:

We use your information to understand your needs, improve our products and services, and keep our records up to date.

We may occasionally send promotional emails about new services, special offers, career vacancies or other information we think you may find interesting, to the email address you have provided. We may also invite you to join our social media sites to keep in touch with us more frequently at your choice.

From time to time we may also use your data to contact you by email, phone, fax or mail for market research purposes. The feedback you provide will help us customise our website and our product offering.

You can ask us to stop sending you marketing messages at any time by following the opt-out links on any marketing message sent to you or by contacting us at hello@envisaage-dental.co.uk.

4. Disclosure of your personal data

We may have to share your personal data with the parties set out below:

• Internal third parties, including employees of Envisage. For the purpose of career vacancies, media and supplier enquiries, this may also include Envisage subsidiary companies.
• External third parties; to enable the provision of service to our website functionality our third party website developers may have access to personal data, as well as other website services providers offering plug-in and bolt on services.

5. Your security

To ensure your details remain secure and to prevent unauthorised access or disclosure, we have procedures in place to protect the information we collect online. We will not sell distribute or lease your personal information to third parties unless we have your permission or are required by law to do so.

Where you have chosen a password which allows you to access certain parts of our Website, you are responsible for keeping this password confidential. Please do not share your password with anyone.

Our Website may, from time to time, contain links to and from third party websites. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these websites or their related policies. Please check these policies before you submit any personal data via these websites.

6. Retention of your personal data

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.

In some circumstances you can ask us to delete your data.

In some circumstances we may anonymise your personal data (so that it can no longer be associated with you) for research or statistical purposes in which case we may use this information indefinitely without further notice to you.

7. Your rights in your personal data

You have certain rights in respect of the personal data that we hold about you. Details of these rights are set out below. To exercise any of these rights, please contact us by emailing hello@envisaage-dental.co.uk:

You have the right:

• to ask us not to use your personal data for direct marketing purposes;
• to ask to see what personal data we hold about you and to find out about the way that we process the data (and in some circumstances, you can ask us to provide a copy to a third party);
• to ask us to correct or update any personal data which is inaccurate;
• to ask for personal data to be deleted in some (but not all) circumstances where there is no good reason for us to continue to use it;
• to ask us to temporarily stop using your data if you don’t believe that we have a right to use it, or to stop us from using your personal data where there is no good reason for us to continue to use it; and
• not to be subject to decisions made solely on the basis of ‘automated processing’ (i.e. the right not to be subject to decisions made solely by algorithms or computers without input from a human) in certain circumstances.

7. Cookies compliance

• Cookies are small text files that can be used by web sites to make a user's experience more efficient.
• The law states that we can store cookies on your machine if they are essential to the operation of this site but that for all others we need your permission to do so.
• Mortiboys Dental Spa does use some non-essential cookies. We do not do this to track individual users or to identify them, but to gain useful knowledge about how the site is used so that we can keep improving it for our users. Without the knowledge we gain from the systems that use these cookies we would not be able to provide the service we do.
• Although cookies cannot carry viruses, and cannot install malware on the host computer, tracking cookies and especially third-party tracking cookies are commonly used as way to compile long-term records of individuals' browsing histories - a major privacy concern that prompted European and US law makers to take action.

8. Cookies

When you visit any website, it may store or retrieve information on your browser, mostly in the form of cookies. This information might be about you, your preferences or your device and is mostly used to make the site work as you expect it to. When visiting our Website, we collect the following 3 cookies:

Session Cookies (laravel_session, XSRF-TOKEN)

We use session cookies to record an individual users preferences that the user has specified, so that each time the user returns their preferences remain. Commonly this would be language settings, shopping carts, anything where you have indicated a preference. Where forms are used on the site, we hold the information in a session cookie so that we can improve the user experience on the site. Should a user, for example, forget to fill in parts of a form when submitting a form, we can auto-fill the values for those fields that have been filled in, thereby reducing the amount of fields a user needs to amend. We also use these cookies to prevent cross site scripting attacks.

Google Analytics (__utmz, __utmc, __utmb, __utma)

These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site for you. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come to the site from and the pages they visited.

Google Maps (APISID, HSID, NID, PREF, SAPISID, SID, SSID)

These cookies are used by Google to store user preferences and information when viewing pages with Google maps on them.

Most web browsers allow some control of most cookies through the browser settings.

To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit allaboutcookies.org. To opt out of being tracked by Google Analytics across all websites visit tools.google.com/dlpage/gaoptout.

More information about cookies, including how to block them or delete them, can be found at allaboutcookies.org.

9. Changes to our Privacy Policy

We reserve the right to modify this privacy policy from time to time – for example, if we need to reflect changes to the way that we use your personal data. Any changes we make in the future will be posted on this Website and, where appropriate, notified to you by e-mail. You should check back frequently to see any updates or changes to our privacy policy.

This policy was last updated on 30 September 2022.